FAQs

The EndNote styles collection contains more than 4,500 bibliographic styles for a variety of disciplines. If you do not see the style you need, check the EndNote website.

If you find the journal style you need, download the file and save to the desktop.

1. For windows: left click on the Start menu, click Explore, go to Program Files, click on EndNote, click on the Styles folder.
2. Drag and drop the output style file from your desktop to the folder.

If you cannot find the output style you need from the EndNote website, you can alter an existing style to conform to your needs.

1. From the Edit menu, choose Output Styles and select Open Style Manager.
2. In the Style Manager, change the setting in the information panel (on the right- hand side) from Style Info to Style Preview. The preview of the selected style should now be displayed.
3. Scroll through the list of available styles to see if you can find one that is similar to what you need.
4. Once you have found a similar style, select it, and click the Edit button. The Style window opens.
5. Choose Save As from the File menu, give this copy of the style a new name that corresponds to the name of the journal you want to use it for, and click Save. This will also keep the original style unchanged, in the event that you need to use it later.
6. The new Style window remains open for you to edit as you need.
7. There are many elements of the style that may be edited. For detailed information on specifics of editing styles refer to the EndNote Manual (via the Help button). As an example, you can edit the citations in the text from superscript numbers "1" to "author-year type". Click on Templates under the Citation heading to see the Citation panel. This template tells EndNote how to format the in-text citations. (The bibliography number corresponds to a numbered reference in a bibliography.) An author-year type of style would display as “(Author, Year)” in the citation template. You may change the template by deleting unwanted field names or punctuation, retyping the punctuation you want, and inserting new fields with the Insert Field button.

EndNote Output Styles

For more information about translation services, please visit our Translation Services page.

The NIH Library is a biomedical research library whose collections and services are developed to support the programs of the National Institutes of Health (NIH) and selected U.S. Department of Health and Human Services (HHS) agences. Only NIH and HHS agency personnel may borrow books, use staff photocopiers, request computer searches, and receive other Library services for government related work. NIH & HHS ID badges/PIV cards are required to access services.

The 10-digit number on the back of your NIH ID badge (without the dashes) should be used to log onto the computers on the raised platform in the Library. Document delivery and interlibrary loans require a separate registration.

We are no longer taking reservations for the carrels. The NIH Library has five private study carrels for individual use. NIH staff can use them on a first-come, first-served basis. These study spaces are unlocked and valuables should not be left unattended. Carrels have a desk, door, and WiFi.

The library has several other library workspaces located in the main reading room. Reservations are required for these workspaces. Visit the library workspaces page for more information and/or to reserve a workspace.

Please email edelivery@nih.gov to request an ILL renewal 5 business days before the due date.

The 3D Printing Service is a self-service and first come first served.

The Replicator 2 has one extruder, one color. We change the rolls of filament at the back to change colors. If you prefer a different color, we can change it, or if we don’t have the desired color, they can bring their own filament and we will put it on. The Replicator 2x has two extruders and can use 2 colors.

The highest resolution is .1mm. It takes significantly longer to print high resolution and Standard resolution is recommended for most jobs - .2mm.

The Makerbot Replicator printers have been in the Library since 2014 and the uPrint SE Plus was implemented in 2016.

The Makerbots we have were about $2,000.

Interested in popular science titles? Look no further. Through the NIH Library, you can now instantly borrow popular science eBooks and audiobooks through OverDrive to read on your computer, mobile device, or Kindle. You can even download content for offline usage. OverDrive is compatible with all computers, smart phones, tablets, and eReaders. 

Visit https://nihlibrary.overdrive.com to view the titles that are available through the NIH Library. You can check out items, read or listen to them on your device or computer, place holds, and even recommend new content. PLEASE NOTE: You will need your NIH PIV card (computers) or NIH username and password (computers or devices) to download and use the content.

GETTING SET UP

Set Up OverDrive on Your Computer

• Visit the NIH Library OverDrive page.
• Browse the collection or search for your next great read through the OverDrive interface.

Set Up OverDrive on Your Device

• Visit your device’s app store to locate the “OverDrive” app and install it on your device. Go to http://app.overdrive.com for information on how to find the app and get started.
• Once installed, open the OverDrive app on your device.
• The initial screen prompts you to:
  • “Sign Up” for an OverDrive account (optional, but not required)
  • “Sign In” with an existing account (optional, but not required)
  • “Continue” without setting up an account (recommended for using the NIH collection)
• At the first main screen, click "Add a library" then search or browse for and select “National Institutes of Health Library” which should open the main browsing screen for the NIH Library collection.
• Browse the collection or search for your next great read through the OverDrive interface.

START READING OR LISTENING

• Click “Borrow” or “Place a Hold” on the item you want to check out.
• You will be prompted to enter your PIV card information (computers) or NIH username and password (computers and devices) through the NIH iTrust page. If you can't remember your NIH password, you can reset it at https://iforgotmypassword.nih.gov/.
• To read on your computer: select “Read now with kindle” to read on your Kindle, or select “Read now in Browser” to read directly through your browser.
• To read on your device: select “Read now with kindle” to read on your Kindle, or “Download EBPUB eBook” to read in the OverDrive app on your device.
• To listen on your computer: select “Download MP3 audiobook”, or “Listen now in browser” to listen through your computer.
• To listen on your device: select “Download MP3 audiobook” to listen through your device.

FREQUENTLY ASKED QUESTIONS

Do I need an OverDrive account?
No. NIH staff already have an account through their NIH credentials.

Do I need to be on the NIH network to access the NIH Library collection?
No. NIH staff can access the NIH collection on any device on any network, using their NIH credentials.

Can I access and use the NIH Library’s OverDrive collection on my personal computer or device?
Yes, but you must use your NIH credentials to download or access and use the items.

I already have OverDrive on my device. How do I add the NIH Library to my libraries?
Click the three horizontal lines in the top left corner of the OverDrive app interface and select “Add a library.”
Search or browse for and select “National Institutes of Health Library” which should open the main browsing screen for the NIH Library collection.

If I’ve checked out an item on one browser/device, can I access that same item on another browser/device?
Yes. All items checked out to your account will be available on any device/browser once you’ve logged into your NIH Library account using your NIH credentials.

How do I borrow an item?
Find the item you would like to check out and select “Borrow” (or “Place a Hold” if the item is already checked out to someone else.)

How do I renew my item?
Select “Loans” from “My Account”, locate the item you want to renew, and click “Renew.” Please note that the “Renew” option only becomes available once your item is within 3 days of expiring. If the item is on hold for someone else, the item will be placed on hold for you to check out once it becomes available.

How long can I borrow an item?
You can check out items for 7, 14, or 21 days.

How many titles can I check out at one time?
You can borrow up to 2 titles at a time. You can place holds on up to 10 titles at one time.

More information on using OverDrive is available on the OverDrive help page.

For more information about the NIH Library's OverDrive collection, contact Lisa Scanlon at Lisa.Scanlon@nih.gov or 301-827-3830.

What is your turnaround?

Turnarounds are based on the complexity and length of the document, as well as the availability the translator. For in-house translations, turnarounds are estimated according to the translator's workload.

Do you accept printed copies of documents?

No. For security reasons, the Translations Office no longer takes printed originals or photocopies of any document. Legible and clear electronic copies of the documents to be translated should be submitted to the Translations Office via e-mail, or Outlook encryption/SEFT (for documents containing personally identifiable information). Once the Translations Request Form has been completed, you will be contacted with instructions on how to submit your document(s).

How are translation requests prioritized?

The Translations Office receives a high volume of requests throughout the year in a variety of language combinations. The two staff translators try to keep up with demand, but frequently requests for translations need to be contracted out at a cost to the requestor if a quick turnaround is required. Moreover, a contracted translation is less likely to be subject to delays since agencies typically employ multiple translators.

In-house translations may be subject to delays, so they are prioritized as follows:

1. Medical record translations (test results, pathology reports, SOAP reports, referral letters, notifications to patients, etc.) and translations of personal documents (passports, driver’s licenses, diplomas, etc.)
2. Translations of protocol consent updates (small modifications/additions/deletions to an already-translated document)
3. Patient document translations related to research studies (questionnaires, scripts, instructions, directions, etc.)
4. Protocol consent translations (new documents that have not been translated before)
5. Translations of short documents for patient education (fact sheets, summaries, web page information, etc.)
6. Translations of scientific articles and book chapters

What is your policy for the translation of patient records?

Referring physicians of international patients should provide an English translation of their records. In cases where translation is not feasible, a clearly typed summary in the foreign language (typically, 3-5 pages) containing pertinent information about the case should be submitted. Any other records should have relevant, non-redundant, circumscribed, and clearly typed and displayed content.

Can you translate my personal documents?

No. The Translations Office only provides translations to support employment and/or research at the NIH. Some examples of personal translation requests that cannot be completed by our office are:

• vital records for extended family members;
• academic records for a spouse who is not an NIH employee or contractor;
• property deeds or financial documents related to domestic or foreign personal business transactions;
• documents to be submitted to a foreign consulate or government agency for personal purposes;
• documents connected to an employment search outside the NIH;
• foreign driver’s licenses for family members.

Can I make only one online request for multiple documents?

Yes, as long as the documents need to be translated into the same language and they  are of the same type (for example, protocol consents, articles, vital records, etc.) If the request involves several languages or different types of documents, new online request form(s) would need to be completed.

Do you translate all types of documents?

Due to time constraints and limited resources, it is usually not possible for the in-house translators to accept the following requests, although contracting them out through the Translations Office is possible:

• translation of entire web sites;
• translation projects that involve constant updating;
• translation projects that, due to their length and complexity, involve a dedicated service for a particular client;
• translation projects for agencies or entities beyond the mission purview.

To find a contractor for a large project, please refer to NIH Language Access Services: Translation and Interpretation (LASTI): https://www.edi.nih.gov/lasti

Do you translate foreign driver´s licenses?

Yes. We translate foreign driver´s licenses; however, our translations are not accepted by the Maryland Motor Vehicle Administration (MVA). Please refer to the following web page for detailed information about approved translators by the Maryland MVA: https://mva.maryland.gov/Pages/default.aspx

Do you do audio transcriptions?

We do not offer audio transcriptions in house, but this service can be contracted out through the Translations Office and the cost passed to the client´s IC.

How much does a translation cost?

Translations are generally priced by word count and the cost may range between $0.14 and $0.34 per word, depending on the language combination (languages of lower diffusion tend to be more costly), the topic and complexity of the document, and the desired turnaround. In the cases of documents of one page or less, a minimum fee is applied, which may vary depending on the language combination. Extra charges may include formatting, shipping, rush fees, notarizations, etc.

Can I pay for a document directly without using my IC’s Common Account Number (CAN)?

No. We are unable to receive direct payments for contracted translations. In order to contract out a translation, a CAN and the name of the approving official are required. To find a translator for a personal request, please refer to the directory of the American Translator’s Association: https://www.atanet.org/onlinedirectories/search_advanced.php

Will I be charged for requesting a translation quote?

Quotes are free of charge. Clients are not charged until they have provided their written authorization agreeing with the proposed cost and turnaround.

What is the difference between translation and interpreting?

Translation refers to written materials and interpreting refers to spoken language. We only offer translation services.

What is a certification of accuracy?

A certification of accuracy verifies that the translations is true, accurate, complete, and correct and that it was performed to the best of the translator´s ability. It contains the contact information and signature of the translator.

Can in-house translators certify an existing translation?

If the document is translated from or into any of the language combinations covered in house, the staff translators can perform a side-by-side comparison of the original document and its translation to be able to certify that it was competently reviewed. If the document is translated from or into any other language combination not covered in house, a revision would need to be contracted out to issue the certification.

What is a notarization?

It is the confirmation that the signature of the translator in the certification is authentic (this is only required for official documents by certain agencies and institutions).

Do you offer notarization services?

We offer notarization services only for our translations. If a notarization is required for other purposes, please refer to the list of Notary Publics available at the NIH:

https://govemployee.com/nih/notaries/

The journal impact factor is a measure of the frequency with which the "average article" in a journal has been cited in a particular year. It is calculated by dividing the number of current citations to articles published in the two previous years by the total number of articles published in the two previous years. The impact factor will help you evaluate a journal’s relative importance, especially when you compare it to others in the same field.

Journal impact factors are searchable with Journal Citation Reports ® through ISI Web of Knowledge.

A priority of the NIH Library is to provide seamless access (by IP recognition) to all electronic resources. However, because some publishers are not yet offering the access through IP recognition we do have to accept password dependent access. When a password is needed for an NIH user (NIH staff) it appears in the "Notes" column of the table display for online journals.

Non-NIH users will not see information in that column as publisher licenses restrict us to offering electronic resources to NIH staff only.

If you still need help, either call the NIH Library Information Desk at 301-496-1080 or submit a question via the Ask a Question form. Library staff will reply to comments within 24-48 hours.

Customers are asked to replace lost books.

Scientists are designing custom lab equipment and replacement parts. They are also printing proteins and viruses to better visualize what they are working with and for sharing with colleagues.

Visit the NIH Library hours and holiday hours page for more information.

NLM has comprehensive online help available at http://www.ncbi.nlm.nih.gov/books/NBK3830/?depth=2

There is an online tutorial at https://www.nlm.nih.gov/bsd/disted/pubmedtutorial/cover.html

Check the NIH Library catalog and search by journal title.

You may get reference help in person at the NIH Library Information Desk, located on the main level of the Library in the Reading Room, by phone at 301-496-1080, or online (you will receive a response within one business day).